Job summary
- Main area
- Database Entry
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Job share - 11.25 hours per week (3.75 hours on Wednesday PM, 7.5 hours on Thursday)
- Job ref
- 100-AC042-0225
- Employer
- Hywel Dda University Health Board
- Employer type
- NHS
- Site
- Withybush General Hospital
- Town
- Haverfordwest
- Salary
- £24,433 - £26,060 per annum pro rata
- Salary period
- Yearly
- Closing
- Today at 23:59
- Interview date
- 04/03/2025
Employer heading

Hard FM Data Officer
Band 3
Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.
If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]
To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs
Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.
Job overview
Hard FM Data Officer post is for 11.25 hours a week based in the Estates department, Withybush General Hospital, Haverfordwest.
Answer calls for the maintenance help desk and enter on to CAFM system ( full training will be provided).
Raise orders as required via the oracle procurement system.
Provide admin support to the Site operations team.
Main duties of the job
The post holder will be required to maintain the CAFM System and to ensure that all calls to the Helpline are processed in accordance with agreed Policies and Procedures. They will also be required to provide a full admin and clerical support service to the Hard FM (Facilities Management) Function.
Responsible for ensuring stationery stock levels are maintained for the Department placing orders via procurement system for stock as required, will raise orders for goods and services via the Procurement system (Oracle), receipting of goods on delivery. Ensuring that items which are to be cross charged are coded appropriately either at point of ordering or payments approved by Operations Manager.
The postholder will also need to have a sound knowledge of a range of software and office procedures, which will be utilised to provide administrative support to the Facilities function.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.
Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.
Two integrated care centres (Aberaeron and Cardigan, Ceredigion).
Community facilities, including:
48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 04/03/2025
Person specification
Qualifications and Knowledge
Essential criteria
- Level 3 qualifications OR Equivalent demonstrable experience in an administrative role
Desirable criteria
- ECDL
- Maths and English GCSE at C grade or above
- RSA level 111 or equivalent and demonstrable administrative experience
- Knowledge of Oracle and CAFM systems
Experience
Essential criteria
- Experience of working in a busy Office environment as part of a team.
- Experience working with spreadsheets and databases.
- Familiar and competent with Microsoft IT Packages especially Word, Excel and Powerpoint.
Desirable criteria
- Experience of working within the NHS.
- Knowledge of Health Board Policies and Procedures.
- Knowledge of Health Board Financial systems and Financial Standing Orders.
Language Skills
Desirable criteria
- Welsh speaker (Level 1)
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Vanessa Davies
- Job title
- Facilities Admin Mananger
- Email address
- [email protected]
- Telephone number
- 01554 781009
List jobs with Hywel Dda University Health Board in Administrative Services or all sectors