Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- Fixed term: 6 months (Potential to extend subject to available funding.)
- Hours
- Part time
- Flexible working
- Job ref
- 996-ICB-5493-25
- Employer
- NHS Derby and Derbyshire ICB
- Employer type
- NHS
- Site
- The Council House
- Town
- Derby
- Salary
- £26,530 - £29,114 Pa pro rata
- Salary period
- Yearly
- Closing
- 17/03/2025 23:59
Employer heading
Personal Assistant
NHS AfC: Band 4
NHS Derby and Derbyshire Integrated Care Board (ICB) is the health statutory body for the Derby City and Derbyshire population. ICSs are partnerships of health and care organisations that come together to plan and deliver joined-up services and to improve the health of people who live and work in their area. Serving a total population of 1,053,000 with a budget of over £1.6 billion the ICB has a staff base of approximately 500 people.
At DDICB we are passionate about making diversity and inclusion part of our DNA. We have staff engagement forums, a diversity and inclusion network run by and for our people and aim for a workforce demography representative of the local community. Together, we are building an inclusive culture, where difference is celebrated and people feel able to bring their whole self to work.
We are a disability confident employer and offer a range of family friendly, flexible working arrangements and inclusive employment policies, to support our people in the workplace.'
Job overview
10hrs per week (working 2 hours per day 5 days a week Monday to Friday)
Fixed term Contract for 6 months.
An excellent opportunity for highly motivated confident, enthusiastic individual with excellent communication and administration skills to join the NHS Derby and Derbyshire ICB as a Personal Assistant.
The role will provide an high quality, professional, confidential and comprehensive administrative and secretarial support. The primary objective of the will be to assist with administrative duties, helping to keep an employee organised and on track with their work tasks. By facilitating day-today responsibilities, supporting with managing workload, which will involve organising emails and work files for an employee as well as ensuring outstanding actions are prioritised and delivered.
This is an excellent opportunity to join the Mental Health, Learning Disability & Autism and Children's Commissioning team within a friendly Directorate.
This opportunity is available for an initial period of 6 months.
Interviews will be held face to face at The Council House, Corporation Street, Derby DE1 2FS (date to be confirmed)
Main duties of the job
Main duties of the job:
- provide confidential and timely email management: organising and prioritising emails, ensuing timely responses and reducing inbox clutter;
- file organisation: assisting with the organisation of files. Both digital and physical, to enhance accessibility and reduce confusion;
- task tracking: helping track ongoing tasks and deadline to ensure she stays on schedule;
- provide a high level of administrative support, managing workload and taking decisions within defined administrative policies;
- produce high quality correspondence;
- plan, prioritise and manage complex and conflicting workloads.
Working for our organisation
At DDICB we are passionate about making diversity and inclusion part of our DNA. We have staff engagement forums, a diversity and inclusion network run by and for our people and aim for a workforce demography representative of the local community.
Together, we are building an inclusive culture, where difference is celebrated and people feel able to bring their whole self to work.
We are a disability confident employer and offer a range of family friendly, flexible working arrangements and inclusive employment policies, to support our people in the workplace.
Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern.
If it works for the service, we will do our best to make it work for you.
Detailed job description and main responsibilities
Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account
Person specification
Other
Essential criteria
- Willingness to undertake any necessary training specific to this role
Knowledge, Training & Experience
Essential criteria
- Significant administrative/secretarial experience including initiating and maintaining office systems.
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access
- Understanding of Confidentiality and Data Protection Act
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information
Communication Skills
Essential criteria
- Ability to work under pressure in a busy working environment and able to multi-task
Equality & Diversity
Essential criteria
- Understanding of and commitment to equality of opportunity and good working relationships
Autonomy
Essential criteria
- Ability to work without supervision and ability to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
Knowledge, Training & Experience
Desirable criteria
- Experience of working alongside/supporting neurodivergent people in a professional or personal capacity.
Other
Essential criteria
- Ability to maintain confidentiality and trust
- Positive and flexible approach to work
- Professional, calm and efficient manner
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- James Lewis
- Job title
- Head of Joint Strategic Commissioning (LD&ASC)
- Email address
- [email protected]
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