Job vacancy: Senior Supplies and Administration Officer, The Newcastle upon Tyne Hospitals NHS Foundation Trust, 317 01 Freeman Hospital

Job summary

Main area

317 NMPCE - RREMS Admin

Grade

Band 3

Contract

Permanent

Hours

Full time
Part time

37.5 hours per week (37.5 hours available)

Job ref

317-2024-25-27-DR

Employer: The Newcastle upon Tyne Hospitals NHS Foundation Trust
Employer type: NHS
Site: Freeman Hospital/James Cook University Hospital
Town: 317 01 Freeman Hospital
Salary: £22,816 - £24,336 per annum
Salary period: Yearly
Closing: 07/07/2024 23:59
Interview date: 18/07/2024

Senior Supplies and Administration Officer

Band 3

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 1.84 million patients ‘contacts’ each year, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Detailed job description and main responsibilities

Input RREMS requisition data to the NHS RREMS IT system, ensuring that deadlines for cycle input are met.
Receive and action enquiries from requisitioners relating to products available via the agreed suppliers.
Action any discrepancies or returns associated with goods received from the above.
Undertake any administrative duties that assist or support service delivery or the provision of mobility equipment and associated accessories by RREMS to patients.
Provide administrative support to the Head of Service, in collecting, collating and analysing service and performance data relating to the RREMS service, the approved wheelchair repair agents, contracted suppliers, and other departments, companies and organisations relevant to the delivery of the RREMS service.
Deal with telephone enquiries promptly and efficiently.
Receive, sort and distribute all incoming and outgoing external and internal (to the Trust) mail and email.
Maintain and manage a small stationery stock within the RREMS Department.
Provide administrative support to the Purchasing and Supply Manager.
Deputise for the Purchasing and Supply Manager as necessary.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Person specification

Qualifications

Essential criteria

Good standard of general education, GCSE Grade C and above in English and Mathematics or relevant experience
Clerical / administrative skills qualification at NVQ level 3 or higher, or equivalent experience

Desirable criteria

European computer driving licence or equivalent qualification

Knowledge

Essential criteria

Experience of working in a team

Desirable criteria

Previous purchasing experience

Skills

Essential criteria

Good keyboard skills with experience of MS Office Suite including Word and Excel
High level of proficiency in the use of Microsoft Office applications, particularly Excel, including the running and creation of functions, pivot tables and charts
Good customer service skills
Good literacy skills
Good communication and organisational skills

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.