Swydd wag: Genetics Data Co-ordinator, The Newcastle upon Tyne Hospitals NHS Foundation Trust, 317 07 Northern Genetics Service

Crynodeb o'r swydd

Prif leoliad: 317 Genetics - Molecular - CFL
Gradd: Band 3
Contract: Parhaol: 1 x Permanent Post / 1 x Fixed Term Post 12 months from date of appointment
Oriau: Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd: 317-2024-24-14-DR

Cyflogwr: The Newcastle upon Tyne Hospitals NHS Foundation Trust
Math o gyflogwr: NHS
Gwefan: International Centre for Life
Tref: 317 07 Northern Genetics Service
Cyflog: £22,816 - £24,336 per annum
Cyfnod cyflog: Yn flynyddol
Yn cau: 10/07/2024 23:59
Dyddiad y cyfweliad: 30/07/2024

Genetics Data Co-ordinator

Band 3

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 1.84 million patients ‘contacts’ each year, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

The duties and responsibilities listed below are representative of the Genomics Coordinator role and its purpose within the Newcastle Genetics Laboratory; they are not exhaustive and the post holder may be required to undertake additional or alternative administrative duties and responsibilities commensurate with the level of the post, to support the smooth running of the department.

Act as a first point of contact for service users, answering telephone calls and responding to emails in an accurate and timely way, escalating queries to a clinical scientist where required.
Database use as required to determine if samples have been received/reports ready
Liaising with clinicians and their secretaries where necessary to obtain complete and accurate referral information.
Creating and sending of DNA storage and rejection letters
Maintain accuracy in data transfer and carry out routine checks of sample and data transfer by other staff.
Preparation of documentation required in the export of samples to 3rd party laboratories.

Archive and/or scan paper filing of clinical referrals, reports and other laboratory documents.
Collaborate with other members of the department to achieve an effective and reliable service.
Other duties as deemed appropriate by line manager

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Manyleb y person

KNOWLEDGE

Meini prawf hanfodol

An awareness of the structure and function of databases
A good working knowledge of a variety of computing packages, including Microsoft Word and Excel or Access and familiarity with data collection and collation
High degree of computer literacy
Knowledge and understanding of the Microsoft Windows file and folder structure

Meini prawf dymunol

Knowledge of medical terminology

SKILLS

Meini prawf hanfodol

Good communications skills
Organisational skills
Good verbal & non-verbal interpersonal communication skills

Meini prawf dymunol

Ability to extract data from a relational database
Advanced skills in using Microsoft Word, Excel and Access

EXPERIENCE

Meini prawf hanfodol

Data collection
Experience of working in a clinical or information environment
Experience of using Microsoft Windows operating systems and Microsoft Office software

Meini prawf dymunol

Data collection and analysis experience
Previous NHS experience
Experience using web browsers and internet search tools

QUALIFICATIONS

Meini prawf hanfodol

Good educational background to ‘A’ level standard or equivalent

Meini prawf dymunol

Typing qualifications
ECDL or additional IT qualifications

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.