Job vacancy: Finance and Monitoring Officer, The Newcastle upon Tyne Hospitals NHS Foundation Trust, 317 01 Royal Victoria Infirmary

Job summary

Main area: 317 Transport Team
Grade: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 317-2024-38-11-DR

Employer: The Newcastle upon Tyne Hospitals NHS Foundation Trust
Employer type: NHS
Site: Royal Victoria Infirmary
Town: 317 01 Royal Victoria Infirmary
Salary: £24,071 - £25,674 per annum
Salary period: Yearly
Closing: Today at 23:59
Interview date: 07/10/2024

Finance and Monitoring Officer

Band 3

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 1.84 million patients ‘contacts’ each year, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Detailed job description and main responsibilities

You should have excellent communication skills and organisational skills gained through previous experience in an administration background, a proven knowledge and understanding of Office IT packages with a high standard of Microsoft Excel (or equivalent experience).

You will be required to support the wider Transport Team with the development of other projects which will require your knowledge and skills to ensure new systems and processes work to support effective transport services within the Trust.

The job exists to provide administration and monitoring of financial transactions externally and internally for car parking, taxis, courier, hopper and other transport services provided within the Trust

To provide administrative support for the Trust’s Transport Department within Estates and Facilities Directorate.
To be responsible for ensuring all income for car parking is collected via payroll, direct debit or invoicing and minimise risk of bad debt.
To ensure timely and accurate reconciliation of car parking income, taxi and courier invoices and any other transport costs
To establish robust monitoring systems to ensure taxi, courier and other transport services are operating within the agreed Key Performance Indicators (KPI’s) of Service Level Agreements (SLA’s)
To liaise with Directorates and key personnel internally and externally to ensure agreed processes and support to meet monitoring requirements.
To provide accurate advice to staff on salary sacrifice and support increased participation in schemes.
To provide regular detailed financial information and monitoring reports to Financial Management and Senior Transportation Lead as required in a timely manner.
To assist in development of systems and processes which reduce taxi usage and increase efficiencies in transport of staff and courier based items.
To extract relevant information and reports from the Electronic Staff Record (ESR).

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Person specification

Qualifications & Education

Essential criteria

Administrative skills and knowledge to at least NVQ level 3 or equivalent qualification / experience
Microsoft Excel (Advanced Certification)

Knowledge & Experience

Essential criteria

Previous experience in the Finance Department of a busy organisation and previous administrative experience
Proven Microsoft Office experience
Experience of managing small projects
An understanding of NHS Policies, Payroll Services and HMRC Guidelines in respect of Finance, VAT and Salary deductions

Desirable criteria

Knowledge of Electronic Staff Record (ESR) and NHS Finance
Previous experience of salary sacrifice schemes
Previous experience of NHS financial processes
Previous experience of promotional work through delivering • Website updates • Presentations & promotional material

Skills & Abilities

Essential criteria

Excellent communication and interpersonal skills
Good keyboard skills
Ability to work independently or as part of a team to ensure strict deadlines are met and demonstrating: •Good organisational skills •Good time-management skills
Ability to work unsupervised and autonomously; •Prioritise work as necessary and use own initiative •Work well under pressure and deliver to tight deadlines •Ability to Multitask

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.