Detailed job description and main responsibilities

PRIMARY DUTIES & AREAS OF RESPONSIBILITY

Business Partner Role

1. To provide a reactive service to Peninsula cancer services, supporting the Exec and management leads in gaining insight to their services.
2. Build close and positive relationships with operational and clinical leads of the cancer teams in Peninsula Trusts.
3. Ensure reporting is in place to answer the key questions being asked by the PCA team, its partners and its board, with a single point of truth for each metric.
4. Provide proactive analysis of cancer services, raising issues to the Service & Performance leads on capacity & productivity issues and other relevant variances

Performance Reporting / Monitoring / Planning (PCA)

1. Provide in depth analysis of performance issues, highlighting any variation and providing insight.
2. Provide reactive analyst support for the Peninsula analytical and performance management community.
3. Review guidance on Nationally Defined cancer reports and work with provider Information Provision Team Leaders to ensure that these are implemented by the teams.
4. Review data provided by the National Team and resolve or understand any reconciliation issues. Ensuring that information submitted is accurate.

Data Quality

1. Ensure appropriate data quality and information governance applies by design and at source to provide data quality and information governance assurance of PCA data processing

Other Information Analysis

1. Deputise for the PCA Senior Data Analyst as and when required.
2. Provide expert advice and support regarding the collection, reporting and interpretation of information across the Trusts and within the local health community.
3. Provide a suite of reports, consistent with routine performance monitoring, that accurately describes cancer services for the PCA and its partners
4. Carry out complex analysis of Trust data using a variety of analytical methods and tools and be able to convey complex situations and analysis to a wide-ranging audience.
5. Advise on and seek provider assurance regarding the production of statutory and ad-hoc reports in accordance with Trust and national timescales and requirements and ensuring that National Guidelines are interpreted and applied consistently.
6. Assess operationally necessary reporting, e.g. PTLs and dashboards, to ensure they are accurate and fit for purpose. Helping to ensure that Information Rules are correctly applied and consistent.
7. Be expertly knowledgeable of relevant NHS data definitions and reporting requirements, and be able to interpret this guidance/national policy and assess local implementation when required. Using this information to support the Information Recording Steering Group and its equivalents when required.
8. Work proactively with other Trusts staff to ensure that the reporting requirements of the clinical, administrative and managerial staff are met by conducting audits or surveys.
9. Represent the PCA and Trusts at local and national information forums and relevant events and ensure feedback occurs to team and wider audience where necessary.
10. Ensure that Personal Confidential Data and sensitive information is kept confidential at all times within the team and promote this requirement to the wider audience.
11. Provide advice to the team on how to handle other information of a sensitive nature such as political sensitivity or where results are being published which focus on an individual’s performance.
12. Collaborate in the developing and running of workshops so users of the information are confident and able to use the tools available and interpret the information appropriately.

COMMUNICATIONS & WORKING RELATIONSHIPS

Key Working relationships:
For leadership, supervision and support:
PCA Senior Data Analyst
PCA Team

For co-location, integration and support, the Trust’s Data/Analytics teams:
Principal Information Analyst
Head of Data, Analytics & Automation
Information Business Partners
Information Provision Team
Information Provision Team Leader

For analytical coordination, assurance and development:
Other provider Data/Analytics teams 
ICB Data/Analytics teams
National and other Cancer Alliance Data/Analytics teams

For cancer performance, transformation and improvement:
Cancer Leads
Service Line Managers and their teams
Directors/Heads of Performance

Key Communication Channels
Teams (or equivalent)
Telephone
Email
Presenting data appropriately and in corporate style
Written reports
Flow diagrams

OTHER

Special Features
This role has a frequent requirement for intense concentration whilst developing models/programs & analysing complex data.

The job is specialised in terms of the technical capabilities of the post holder and the ability to develop skills and experience in the following would be considered core requisites to undertake the role:

Programming Languages & Systems
SQL (multiple dialects), Qlik, PowerBI, ETL tools, SSRS, Python, R

Databases
SQL Server (Multiple Versions), and in the future UDAL

All Job Holders are required to

1. Work to the Trust values - Put patients first, Take ownership, Respect others, Be positive, Listen, learn and improve.
2. Adhere to Trust policies and procedures, e.g. Health and Safety at Work, Equal Opportunities etc.
3. Maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff development and training.
4. Attend statutory, essential and mandatory training.   
5. Respect the confidentiality of all matters relating to their employment and other members of staff. All members of staff are required to comply with the requirements of the Data Protection Act 1998.
6. Comply with the Corporate Governance structure in keeping with the principles and standards set out by the Trust.
7. Comply with the codes of professional conduct set out by the professional body of which registration is required for the post.
8. Ensure they are familiar with the Risk Management Framework, follow policies, procedures and safe systems of work, make known any hazards or risks that they identify and take all necessary actions to reduce risk. 
9. Ensure the welfare and safety of children within their care. This includes staff who come into contact with children and families in the course of their work as well as those staff who have a specific role with children and families.
10. Ensure they attend Child Protection training at the appropriate level within the specified time frame.
11. Staff must comply with Safeguarding Policies and Procedures in order to promote safeguarding and prevent abuse to vulnerable people using Trust services.
12. Maintain the prevention and control of infection and fully comply with all current Trust Infection Control policies and procedures.
13. Take responsibility for any records that they create or use in the course of their duties, in line with the Public Records Act and be aware that any records created by an employee of the NHS are public records and may be subject to both legal and professional obligations.

All Managers are responsible for…

1. Assessing risks and implementing the necessary actions to minimise these risks within their sphere of responsibility.  They must also enable staff to attend the relevant statutory and essential training.
2. Managing attendance in accordance with the Trusts Attendance Management Policy. 

Note

This job description is neither definitive nor exhaustive and is not intended to be totally comprehensive. It may be reviewed in the light of changing circumstances following consultation with the post holder. This job description is to be read in conjunction with all current Plymouth Hospitals NHS Trust policies, procedures & guidelines.