Job summary
- Main area
- Admin
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 15 hours per week
- Job ref
- 367-ACMS-8746-B
- Employer
- Hertfordshire Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Civic Centre Borehamwood, WD6 1WA
- Town
- Borehamwood
- Salary
- £27,857 - £30,570 per annum pro rata (5% fringe HCAS included)
- Salary period
- Yearly
- Closing
- 18/04/2025 08:00
Employer heading
Team Secretary/Safeguarding Administrator
Band 4
Values Based Screener
At Hertfordshire Partnership Foundation Trust we are looking for people to join us who share our values and those of the NHS. Before your application can be considered please take part on our online values questionnaire, which you can find below. When you have finished you will be sent a 'completion code' by email, which will be valid for 6 months and required to submit your application form.
http://hpft.recruitforvalues.com/
Job overview
We are looking for a motivated individual to provide a full Secretarial/Administrative service, including a high degree of note taking for the Safeguarding team within the Adult Community Mental Health Team, based at Civic Offices in Borehamwood.
All applicants must have minimum 2 years secretarial/administrative experience and contribute to the values of HPFT – WELCOMING, KIND, CARING, RESPECTFUL and PROFESSIONAL.
Main duties of the job
The successful candidate will have experience and skill in these key areas:
- Full secretarial service to the Clinical team, including administrative support to the Safeguarding team and Consultant Psychiatrists
- Excellent record keeping, note taking in the form of professionals/business/Safeguarding/Team meetings (shorthand is not required).
- Excellent typing/document editing skills.
- Paris electronic patient records database (full training will be given)
- Microsoft Office package
- Ability to work under pressure and multitask meeting notes with other secretarial duties.
- To be able to work independently, using own initiative and undertake non-routine duties without direct supervision, working within broad procedural guidelines.
Candidates should be able to demonstrate that they can prioritise and manage their own workload whilst maintaining a positive, professional and calm approach. Excellent IT skills, a good working knowledge of Microsoft office and accurate copy and audio typing skills are essential. This is a very busy and varied role, responsible for all aspects of administration and will involve service user contact, so good interpersonal skills are required.
Working for our organisation
Hertfordshire Partnership University NHS Foundation Trust are one of just five mental health trusts to achieve an overall rating of ‘Outstanding’ from the Care Quality Commission
Our family of over 4,000 members of staff provide health and social care for people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, Essex and Norfolk, delivering these services within the community and several inpatient settings. Everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:
Welcoming. Kind. Positive. Respectful. Professional.
Detailed job description and main responsibilities
For full details of the role and responsibilities for this vacancy please refer to the Job Description and Person Specification documents attached.
Person specification
KNOWLEDGE, TRAINING AND EXPERIENCE
Essential criteria
- A good standard of education to secondary level
- Advanced IT skills
- At least 2 years experience of working in an office environment
Desirable criteria
- NVQ3/RSA3 OR equivalent experience
AREAS OF EXPERIENCE AND KNOWLEDGE
Essential criteria
- Microsoft Office/Word/Excel/Outlook Packages
- Ability to organise and prioritise own workload
- To be proficient in diary management.
- To record and transcribe notes, either by hand or on a laptop in meetings
- Maintain a filing system, both paper and computerised systems
Desirable criteria
- Knowledge of medical terminology
COMMUNICATION SKILLS
Essential criteria
- Ability to communicate with a range of people, whilst taking into account the confidential nature of the post
ANALYTICAL SKILLS
Essential criteria
- To make judgements, without direct supervision, as to the importance/urgency of workload issues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Rebecca Vukovich
- Job title
- Operational Team Leader
- Email address
- [email protected]
- Telephone number
- 07855470990
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