Job overview

We have an opportunity for an experienced Team Secretary to join us in the Adult Community Mental Health team in Centenary House, Hitchin, delivering high quality admin support to the mental health care services.

As a Team secretary, you will lead in the provision of a comprehensive, professional, effective secretarial, administrative role focusing on the transcription of doctors letters. This includes finding and updating information on patient database (Paris), answering the telephone, note taking, updating and setting up systems for administration, records and daily email management. The post holder will be required to work independently using their initiative and applying a high degree of confidentiality to all of their work. All staff should comply with the Trust's Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.

Please be aware that this role in not eligible for Sponsorship. 

Main duties of the job

·       Responsibility for ensuring all correspondence is accurately and appropriately presented.

·       E-mail management

·       T Pro (Digital Dictation System) to transcribe doctors letters

·       To be highly skilled and experienced in the full range of secretarial work practices, software programs.

·       To use appropriate programs on a daily basis to create a variety of documents to meet the diverse needs of the team.

·       To transcribe formal minutes of meetings and distribute and store/file as necessary.

·       To be responsible for the accurate storage and retrieval of information according to the Data Protection Act 1984 and Freedom of Information Act 2000 and archiving where possible Responsible for a number of data bases and filing systems

·       To use knowledge, and experience to meet the needs of the service by completing tasks on a daily basis

·       To update skills as necessary and attend mandatory training.

Working for our organisation

Hertfordshire Partnership University NHS Foundation Trust are one of just five mental health trusts to achieve an overall rating of ‘Outstanding’ from the Care Quality Commission

Our family of over 4,000 members of staff provide health and social care for people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, Essex and Norfolk, delivering these services within the community and several inpatient settings. Everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:

Welcoming. Kind. Positive. Respectful. Professional.

About us - Hertfordshire NHS Partnership Trust

Heard. Respected. Included. Together, we help people with mental ill-health, learning disabilities and autism to live life to the fullest. We work throughout Hertfordshire, Buckinghamshire, Norfolk...