Job overview

Please note - this advert has been reposted therefore previous applicants to this position need not apply.

Are you looking for an exciting new career path in an award winning team? 

The South Adult Mental Health team have a rare opportunity within their Admin team, where you can work in a team where wellbeing and supporting each other is at the upmost importance across the whole team. Our Admin team received the Highly Commended Exceptional People Award in February 2022 for all of our hard work and commitment and look forward to welcoming a new member to their team!

We assist with the care of patients over the whole of South Oxfordshire with bases in Wallingford, Abingdon, Didcot and Wantage . The admin team, work across all of these patches and are a vital part of the team, helping to accommodate great care and service to our community patients.

We help to enable the clinicians to concentrate on patient care by providing accurate and efficient admin support. This role would include providing administration support to a consultant, working within the current admin team , providing reception and phone cover.

This role requires all of the essential Microsoft Applications, Electronic Referral System (ERS) and working on our Rio systems which holds all patient data. You will be using all systems daily so a good understanding will really help you to excel.

We offer after probation period some weekly working from home days, that fit in with the need of the service.

Main duties of the job

Overriding duty of this role is to provide secretarial support to a consultant. Managing their diary, booking appointments, working alongside other secretaries offering phone and reception support.

We also have 2 inboxes one that the team send their work to be completed to, and the other is for patient correspondence. You will help to manage these when needed

Within this role some of the duties required are using our system Rio changing patient details, adding in events, outcoming appointments, adding in a clinical note when you have spoken with patients, updating patient details and uploading all relevant information

You will need to be able to communicate with people in a confident and positive manner as you work closely with the consultant and the rest of the team daily and will be speaking with patients that can be at times very unwell. You will be asked to liaise with external agencies to arrange Multi-Disciplinary Meetings (MDT)  

Working for our organisation

We are a friendly team that consist, at the moment, of 11 members of staff working within the admin team, that takes care of the larger team consisting of clinicians made up of Consultants, Medics, Managers, Nurse’s, Occupational Therapist, Social Workers, Support Workers , Physical Health Support Workers, Peer Support Workers and we work along side Mind, Connections and Benefit workers.

These workers are spread across our 4 bases in Abingdon, Didcot, Wallingford and Wantage but cover the whole of South Oxfordshire.

We pride ourselves in taking care of staff wellbeing and have implemented a number of new spaces in our areas to accommodate this.

The team is very approachable and willing to help and share ideas and skills to ensure we have the best service possible

We are lucky to be working in the South Oxfordshire area as there are many green spaces and plenty of walks to be done in your lunch break.

Benefits of working for Oxford Health NHS Foundation Trust include:

• Excellent opportunities for career progression
• 27 days annual leave, plus bank holidays, with an increase to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Staff accommodation
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme